Curriculum Systems Manager

Employment Type

: Part-Time


: Miscellaneous

Job Description West Hills College Coalinga Curriculum Systems Manager Classified Management Range 34 Position Duties Summary Under direction of the Vice President of Educational Services, supports and performs complex technical analyst work in support of instruction, outcomes assessment, curricular processes, class scheduling, enrollment management, and other processes related to educational services. Assumes technical responsibility for the curriculum process; provides compliance review of curriculum; prepares reports; maintains curriculum; performs a variety of technical tasks relevant to assigned area of responsibility. The position researches, gathers, processes, analyzes, and maintains highly complex information; answers questions from faculty, management, and staff regarding areas of assignment; and provides data support for instructional committees, projects, initiatives, etc. Leads the collection, processing, input, and analysis of data to support educational services administration and institutional effectiveness. Distinguishing Characteristics The Curriculum Systems Manager is a technical position with specialized and complex analyst responsibilities that require advanced technical knowledge of processes related to and supporting curriculum, instruction, scheduling, enrollment management, education code application and related educational services. In addition, this specialized technical position requires competency working with the District's ERP system, spreadsheets, data visualization applications, curriculum-related databases, scheduling and curriculum software, and other resources. The position assesses, analyzes, updates, corrects, and maintains accurate and timely data for use in compliance, educational services management, and institutional effectiveness presentations, andreports related to instruction/educational services. The position reports to the Vice President of Educational Services. The Curriculum Systems Manager plans and/or determines specific processes, procedures, technology, resources, or equipment required to meet assigned objectives and solve non-routine problems, referring only unusual matters to the supervisor. A Curriculum Systems Manager may be assigned to provide mentoring, training, and oversight. Essential Duties and Responsibilities * Coordinates and performs complex technical analyst work related to curriculum, instruction, scheduling, enrollment management, and instructional processes. * Analyzes and interprets institutional data to improve Educational Services operations. * Researches, assesses, and advises administrators on a variety of research reports; California Education Code, California Code of Regulations, and other regulations, guidelines and information as needed. * Introduces new concepts, models, practices, and services that serve to improve Education Services contributions and value in the college. * Implements the most emergent technologies for Education Services utilizing methods and strategies that create environments that are flexible and responsive to the college's mission. * Acts as super-user for educational services applications or portions of applications such as eLumen, Ad Astra, COCI, Colleague, Lumens Pro, Tableau, or other tools as requested by supervisor. * Tracks compliance, verifies, codes, and submits curriculum outlines through college and CCCCO processes. * Maintains curriculum inventory (courses/programs). * Plans, organizes, and manages resources to bring about the successful completion of specific project goals and objectives. * Supports educational services workshops and presentations. * Leads the preparation of college catalog and addendum instructional sections. * Problem solves maximizing enrollment and scheduling opportunities to support student achievement. * Supports supervisor and leads the organization and submission of class schedules. * Provides recommendations to applicable administrators on the schedule and curriculum operations. * Ensures schedules comply with course outline requirements and legal mandates. * Evaluates schedule to verify maximum State apportionment. * Tracks, monitors, and reviews faculty workloads based on proposed scheduling; ensures that proposed schedules comply with labor agreements and District policies. * Develops and prepares part-time/overload budgetary projections for management review. * Manages faculty overload and forwards information to District Office. * May arrange for substitute coverage for classes and/or prepares announcements for cancellations. * Serves as a technical resource regarding curriculum, education services, instructional support issues, scheduling, enrollment management, and other areas of specialty. * Advises other administrative staff with questions regarding accreditation, curriculum, education services, and instructional support. * Explains and interprets District policies, regulations, and operational procedures. Ensures college compliance with District and state regulations and makes recommendations to administrators for additions or corrections. * Oversees and maintains data integrity for all Education Services products and processes. * Enters and Tracks new courses, courses revisions, course deletions, substantive changes, and certificate/degree pattern information in relevant systems * Prepares and submits reports to Board of Trustees and uploads Board approved curriculum changes into the State Chancellors inventory system. * Monitors class enrollments; notifies administrators of low enrollment classes. * Monitors fiscal stability contributions or concerns related to course and program productivity; makes recommendations to administrators. * Performs research on internal and external data, methods, mechanisms, and processes. Performs advanced technical data analyses and comparisons. * Performs basic data extraction, analysis, and reporting statistical procedures and techniques as directed. Cross-references data to ensure accuracy and completeness. Recognizes problems in source documents and corrects or calls to the attention of supervisor. * Anticipates, identifies, diagnoses, and consults on potential or actual problem areas relating to Education Services goals achievement. * Fosters an environment of respect, dignity, and compassion. * Performs other duties as assigned that support the overall objective of the position. Knowledge and Skills Knowledge of the California Community Colleges curriculum and scheduling processes and requirements including that of the State Chancellor's Office. Ability to assess data appropriately and use data to identify opportunities to serve and make effective decisions regarding the needs of students. A demonstrated record of accomplishment of success and expertise in enrollment management. Ability to use data appropriately to inform decision-making and strategy. Demonstrated experience in using technology to implement best practices in enrollment management and to improve student retention, engagement, and success. Experience with change management as related to continuously improving business processes. Excellent written and verbal communication skills, strong data and technology skills, integrity, ability to foster collaboration across diverse groups of constituents. Excellent interpersonal, management, problem-solving, and decision-making skills. A high degree of understanding of the complex facets of enrollment, curriculum, and scheduling. Demonstrated commitment to understanding and embracing the college's mission and commitment to supporting success for underrepresented students. Broad knowledge and perspective to develop competitive and breakthrough strategies and plans that serve the college and students and promote college fiscal stability. Strong and current knowledge of national, state, and local laws and regulations related to Education Services. Proven expertise in planning and executing operational plans, managing projects and/or programs, and assessing data related to Education Services. Ability to translate college-wide strategies and priorities into strategic and operational plans. Ability to successfully implement creative ideas to move the organization, processes, and systems forward. Requires knowledge of statistical procedures and techniques. Requires knowledge of and skills in advanced English usage, spelling, grammar, punctuation, language usage, grammar, syntax, composition, vocabulary, spelling, and punctuation. Requires advanced arithmetic concepts to perform business math and statistical computations. Requires human relation skills to explain information needs to others, and portray a positive image of the college. Technical methods of research, data compilation and reporting. Advanced techniques and strategies of administrative organization and follow-through. Knowledge of and proficiency in the operations of computers utilizing general and specialized software. Abilities Requires the ability to perform complex and technical administrative work requiring accuracy and attention to detail. Requires the ability to prepare clear and concise reports. Requires the ability to monitor the collection of instructional data for evaluation, accountability, and institutional effectiveness. Requires the ability to accurately interpret legal mandates, District policies, rules, and regulations, and apply them to a variety of operational procedures, as well as, applicable sections of the State Educational Code and other applicable laws. Ability to learn rules and regulations regarding curriculum established by the State Chancellor's office, as well as relevant state reporting procedures and requirements. Requires the ability to communicate effectively, both orally and in writing. Requires the ability to learn and apply software and equipment used for scanning, rapid data transfer, and data analysis (e.g. Tableau). Requires the ability to process a high volume of alphanumeric data. Requires the ability to compile and organize data into standardized formats. Requires the ability to type/keyboard and use a mouse or other pointing device to operate a computer and peripheral equipment. Requires the ability to work in a changing environment and manage multiple priorities. Requires the ability to maintain productive and cooperative relationships with staff and external agencies. Requires work under pressure, meet deadlines and timetables, and maintain attention to detail. Working Conditions Work is performed indoors where minimal safety considerations exist. Travel within and outside of the district required. Some weekend and evenings may be required during peak periods. Qualification Education and Experience The position requires a Bachelor's degree and three years of increasingly responsible administrative support experience performing technical administrative work. Additional relevant experience may substitute for educational requirements. License and Certificates Requires a valid driver's license Supplemental Information REQUIRED MATERIALS: * Online District Application * Resume * Unofficial Transcripts * It is the candidate's responsibility to make sure that all required materials have been received. Incomplete applications will not be accepted.* West Hills Community College District is an equal opportunity employer committed to nondiscrimination on the basis of race, creed, color, religion, national origin, sex, sexual orientation, gender status, marital status, pregnancy, age, disability, genetic information or covered veteran's status consistent with applicable federal and state laws. Reasonable accommodations will be provided for applicants with disabilities who self-disclose. Background Check: All of our positions require the ability to pass a background and live scan. Drug Testing: In accordance with the Drug Free Environment of WHCCD, The applicant understands that if he/she is selected for employment, as a part of their employment they will be required to submit to a drug and alcohol test as a part of the health examination. Selection Process: Depending upon the number of applicants who meet the minimum qualifications, the examination process may include a qualifications screening by a committee. Those demonstrating the strongest backgrounds related to the position will be invited to interview.

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