Sponsored Projects Officer

Employment Type

: Full-Time


: Miscellaneous

Position Information Payroll Title: Research Administrator 4 Job Code: 6207 Job Open Date: 09/23/2021 Application Review Begins 10/15/2021 Department Code-Name: RESD Percentage of Time: 100% Collective Bargaining Unit (CBU): 99 - Non-Represented (PPSM) Grade Type/Grade: PSS - 23 FLSA Exemption Status: Exempt Work Location: 3227 Cheadle Hall (and/or location independent) Pay Rate/Range: Commensurate with experience Days/Hours: M-F 8-5 Department Marketing Statement The Office of Research (OR) enhances the mission of the university by supporting research with these activities: fostering and enabling research development; disseminating information on extramural funding opportunities; soliciting and accepting contracts and grants in support of research; administering Organized Research Units (ORUs); and coordinating and supporting various research compliance committees. Benefits of Belonging Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC Brief Summary of Job Duties The Sponsored Projects Officer is responsible for review and endorsement of research, training, and public service proposals to extramural funding agencies and negotiates and executes grants and contracts for these projects on behalf of The Regents of the University of California, as well as overseeing their proper administration. The position of Sponsored Projects Officer carries with it the delegated authority and the autonomy to act on behalf of The Regents in negotiations between UCSB and federal, state, and private/industrial sponsors of extramurally funded projects. In carrying out these responsibilities, the incumbent must be knowledgeable of many different University policies including: Human Resources (academic and staff), fiscal management, procurement, property management, business services, environmental health and safety, and intellectual property in order to articulate these policies and requirements, as they relate to sponsored projects administration, to deans, chairs, faculty, staff and sponsoring agencies. The incumbent must also have an in-depth knowledge of pertinent federal regulations such as patent and copyright law, cost accounting standards, federal acquisition regulations and federal assistance regulations. Minimum Requirements Bachelor degree in related area and/or equivalent experience/ training. Demonstrated experience in research administration including interpretation of federal and sponsor guidelines, proposal preparation and budget analysis, and negotiating skills. Excellent written skills including the ability to construct grammatically correct, concise and accurate legal documents. Ability to work in a dynamic environment, with continually changing, multiple, and conflicting priorities among many clients. Excellent interpersonal skills including the ability to collaborate with colleagues and work as part of a team. Strong computer skills including experience working with electronic systems. Desirable Qualifications Three years prior research administration experience at a university or nonprofit organization. Knowledge of University of California policies and procedures. Experience working with Federal contracts and knowledge of Federal Acquisition Regulations (FAR). Experience reviewing and negotiating intellectual property terms and issues.. Supervisory experience. Experience in making presentations to a large audience. Special Conditions of Employment * Form 700 Statement of Economic Interests Filer * Satisfactory criminal history background check. * UCSB is a Tobacco-Free environment. Special Instructions: For full consideration, please include a resume and a cover letter as part of your application. Job Functions/age of Time/Duties Proposal Review & Submission - 25% Possesses autonomous authority, delegated by the Chancellor, for reviewing and endorsing proposals on behalf of The Regents, in dollar volumes approved in accordance with the Delegation of Authority letter. This responsibility includes ensuring that: 1) proposals adhere to University, federal, and sponsor regulations (e.g., conflict of interest, intellectual property and cost accounting standards); 2) commitments to provide University support, facilities and matching funds can and will be met; 3) the budget is realistic and includes full recovery of direct and indirect costs; 4) the scope of work is appropriate and reasonable for the University to undertake; and 5) agency terms and conditions are acceptable to the University and its mission. Responsible for advising faculty, chairs, deans, and department personnel on University and sponsor policies relating to proposal preparation, including appropriate activities, allow-ability of costs, waivers of indirect costs, and project contributions (cost sharing, matching funds, etc). Award Negotiation & Execution - 45% Possesses autonomous authority, delegated by the Chancellor, to negotiate and execute contracts and grants for extramural support, and modifications thereto, in dollar volumes approved in accordance with the Delegation of Authority letter. Ensures that the terms and conditions are acceptable to the University, that the scope of work and dollar award are realistic and conducive to the objectives of the project and that commitments to provide University services, facilities, and matching funds can and will be met. In order to finalize a contract or grant, the incumbent frequently must negotiate with the sponsor by drafting or rewriting terms and conditions, including patents, copyrights, liability, freedom to publish, termination, and payment/invoicing. Upon execution of the contract or grant, provides to faculty, administrative and departmental personnel, an individualized analysis of award terms and conditions, and how they may impact the duties of these individuals. At the request of a faculty member, recommends to the Director the emergency release of University funds, pending arrival of a contract or grant. Such a recommendation requires that the campus has a firm commitment from the sponsor and that the requested expenses are necessary for the conduct of the project. Serves as the chief University representative in negotiations with high-level attorneys for contracts. Works closely with faculty to design and implement customized and highly complex working relationships that meet the business needs of established entities while protecting university interests. Award Administration - 10% Possesses autonomous authority for reviewing and endorsing, on behalf of The Regents, transactions that occur in the administration of contracts and grants. For those sponsors that have delegated authority to the University, authorizes and approves modifications to the award terms. Such endorsements/approvals may include pre-award costs, transfer of funds into restricted budget categories and extensions of the end date. Responds to inquiries from deans, chairs, faculty, administrative staff and department personnel which call for the analysis and interpretation of University and/or agency policies as they relate to the administration of an award. Advises Subcontract Officer as to appropriate flow-down terms in subcontracts for programmatic work issued under University contracts and grants. Supervision/Training - 10% Supervises one administrative staff member and is responsible for recruitment, training, performance review, merit recommendations, and disciplinary action, if required. Provides on-the-job-training for duties specific to sponsored projects administration. Responsible for employee development, including supplementary internal training and recommendations for external training in higher-level duties. As leader of the Officer/Analyst team, establishes team performance goals. Team responsibilities to client departments may include, assisting in developing tools for Sponsored Projects administration; attending department faculty and staff meetings to provide information/training, as requested; providing one-on-one training. Assists Associate Director in curriculum development and teaching of Sponsored Projects classes and workshops. Other Functions - 10% Using manual and electronic resources (e.g., on-line databases, world wide web), responsible for continuously monitoring federal, state, and University regulations for changes which may impact existing campus policies and procedures. Recommends changes to such policies and procedures and, at the request of the Director/Associate Director, drafts policy and assists in implementation. Responsible for keeping abreast of emerging and dynamically changing electronic research administration developments at the sponsoring agencies. Accordingly, learning to use agency electronic proposal preparation and submission and award administration systems and being able to assist faculty and staff in their use. Serves as the primary campus resource for interpretation of the Federal Acquisition Regulations ('FAR'). Advises Sponsored Projects staff on issues related to interpretation of FAR clauses. Keeps abreast of changes in the FAR. Maintains internal FAR workbook of clauses and recommended negotiation strategies. Develops training courses and trains campus administrative staff on the FAR. Responsible for developing a network of contacts at funding agencies and other UC and non-UC institutions to bring in new knowledge, share issues and potential resolutions to common problems. Serves on campus committees in areas related to contract and grant administration. Leads work groups to assist in business process improvements or systems development. Provides backup to other Sponsored Projects Officers, as needed. Pandemic Statement The University of California is vigilantly monitoring and acting in accordance with all applicable public health directives related to COVID-19. As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals* under the policy must provide proof of Full Vaccination or submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment. For more information, please visit: * UC Santa Barbara COVID-19 Information: https://www.ucsb.edu/COVID-19-information * UC SARS-CoV-2 (COVID -19) Vaccination Program Policy: https://policy.ucop.edu/doc/5000695/SARS-CoV-2_Covid-19 * Covered Individuals: A Covered Individual includes anyone designated as Personnel, Students, or Trainees under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual. Equal Opportunity/Affirmative Action Statement The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. Reasonable Accommodations The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. Privacy Notification Statement The State of California Information Practices Act of 1977 (effective July 1978) requires the University to provide the following information to individuals who are asked to supply information about themselves: Application: The principal purpose for requesting information on the Application is for applicant-tracking purposes and to collect applicant contact information. Affirmative Action and Equal Employment Opportunity Data Form: Information furnished on this form is requested by UCSB's Affirmative Action Office. The University of California, Santa Barbara is a Federal contractor and, therefore, must comply with Affirmative Action regulations issued pursuant to Executive Order 11246, Federal Revised Order No. 4, Section 503 of the Rehabilitation Act of 1973 and Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974. Furnishing the information on this form is voluntary. There is no penalty for not completing this form. The offices responsible for maintaining the information supplied on this form are the UCSB Human Resources Office and the Affirmative Action Office. GENERAL DATA PROTECTION REGULATION (GDPR) STATEMENT FOR PERSONS IN THE EUROPEAN ECONOMIC AREA: As part of our commitment to protecting your privacy, the General Data Protection Regulation (GDPR) Privacy Statement ('Privacy Statement') is designed to provide you, as a person in the European Economic Area, with information regarding the types of personal information that the University of California's Human Resources departments and offices collect about you. The Privacy Statement can be found at: https://ucnet.universityofcalifornia.edu/gdpr.html.nformation supplied on this form are the UCSB Human Resources Office and the Affirmative Action Office. Notice of Availability of the UCSB Annual Security Report The University is committed to providing a safe and secure campus environment for our students, faculty, staff, and visitors. In accordance with the 'Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act' (Clery Act), UCSB publishes an Annual Security Report to provide information regarding campus safety and security policies, crime statistics, and resources to current and prospective students and employees. This report includes statistics for the previous three years concerning crimes reported to Campus Security Authorities (CSAs) that occurred on campus, in certain off-campus buildings or property, and on public property adjacent to and accessible from campus. The report also includes campus policies concerning crime prevention, crime reporting, alcohol and drug use, sexual and interpersonal violence, student discipline, and other matters. To access the Annual Security Report, visit www.police.ucsb.edu/asr. A copy of this report may also be requested by contacting the UCSB Police Department (call 805-893-3446 or visit 574 Public Safety Bldg., Santa Barbara, CA 93106 during business hours). To learn more about the Clery Act and CSA duties and reporting requirements, please visit www.police.ucsb.edu/clery-act.

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