Research Administrator, Clinical Trials

Employment Type

: Full-Time


: Miscellaneous

Do you enjoy working as part of a team in a fast-paced environment? Are you seeking to develop within an organization? If so, then Stanford University School of Medicine has an exciting, challenging and rewarding job opportunity! Stanford's Department of Emergency Medicine is a leader in all types of research, from basic science to clinical trials, and the translational research that bridges the gap. The Department has faculty members with active federal, state, and industry sponsored projects. We are seeking a Research Administrator, Clinical Trials to work under minimal supervision to manage clinical trial proposal preparation and post award activities on grants, contracts, program projects, and federal grants, both routine and complex. This person will serve on a dynamic team - that works together - to support emergency department physicians in setting up and maintaining clinical trial operations. Duties include: * Participate with principal investigator in the preparation of the financial components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process and review documents for completeness and compliance. * Support the development, preparation, and finalization of project budgets and budget justifications. * Maintain, reconcile, review, combine, and validate financial data sets and accounts, utilizing financial reports, financial databases, and key financial information. * Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries. * Collaborate with Office of Sponsored Research and the Research Management Group to ensure awards are set up properly and cost-sharing requirements are fulfilled, initiate cost transfers. * Review and approve expenditures, advise on post-award spending and commitment activity, and oversee compliance related to trial fund and revenue. * Develop and communicate reports supporting project status; create effective forecasting and decision aides. * Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries. * Understand, apply, and advise on university and government policies for projects. * Serve as a resource on subject area and overall technical resource to principal investigator and other university staff. * Participate in and contribute to process improvements with research team. Lead staff in group projects. * May participate as a mentor and provide cross-training as needed. * - Other duties may also be assigned DESIRED QUALIFICATIONS: * Clinical trial research administration experience EDUCATION & EXPERIENCE (REQUIRED): * Bachelor's degree and three years of job-related experience, or combination of education and experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): * Basic knowledge of governmental regulations. * Ability to understand, interpret, and communicate policies and procedures. * Excellent oral, written, and communication skills. * Excellent analytical skills; demonstrated proficiency in Excel and web-based tools. * Strong accounting skills; knowledge of accounting principles. * Ability to complete Cardinal Curriculum I and II within first year in role. * Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting. * Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications. * Competency in project management. * Extreme attention to detail. * Ability to work well independently, but also to seek or offer assistance when needed. * Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project. * Excellent time management and organizational skills. CERTIFICATIONS & LICENSES: * Cardinal Curriculum I and II must be completed to remain in this position. * Certified Accountant or Auditor or similar credential desired. PHYSICAL REQUIREMENTS*: * Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds. * Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts. * Rarely lift, carry, push and pull objects weighing 11-20 pounds. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, Additional Information * Schedule: Full-time * Job Code: 4482 * Employee Status: Regular * Grade: G * Requisition ID: 88859

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