Executive Assistant

Employment Type

: Full-Time

Industry

: Miscellaneous



The Executive Assistant will be responsible for providing administrative support to the leaders of one of our product lines. The ideal candidate will demonstrate a proactive approach in supporting the leaders in a fast-paced environment. This position will interact with other offices outside of the U.S. and will need to effectively operate within the time zone limitations. Responsibilities: * Effortlessly juggle multiple calendars * Manage and schedule appointments, including staff and departmental meetings * Assist in the preparation of presentations, meetings, reports, or other materials as necessary * Be an active liaison within the team to promote further collaboration as the company continues to scale * Adept in delivering judgment where it is needed to ensure overall efficiency of the process, schedules, and general team dynamics * Manage travel arrangements * Preserve sensitive, confidential, and proprietary information * Coordinate meetings and conference calls, including arrangements of logistics, meeting space, communications, and catering * Prepare executive expense reports and create purchase requisitions * Assist in other special projects as needed * General administrative duties including drafting memos, meeting notes, phone screening, copying, mailing, etc. Requirements: * 3-5 years' experience performing executive administrative support and general office management duties * Bachelor's degree or equivalent job experience * Ability to work within overlapping time zones * Previous experience supporting multiple senior-level executives or large business units * Ability to exercise absolute discretion and maintain confidentiality * High energy, professional and friendly personality with a 'can-do' attitude * Strong project management skills; Exceptional task and time management * Exceptional attention to detail, accuracy, and commitment to customer satisfaction * Excellent verbal and written communication skills; ability to communicate professionally and effectively with all levels within an organization including executives, vendors, customers, and partners * Strong MS Office (Outlook, Word, Excel, PowerPoint) and web-based application skills * High degree of self-motivation, initiative, and flexibility

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