Dean of Enrollment Services -Merritt
Employment Type: Full-Time
Merritt College is a public, comprehensive, two-year college, maintained by the Peralta Community College District in Alameda County. With a comprehensive day and evening program of transfer, technical, occupational and basic skills education, the College is committed to meeting the educational needs of the diverse student population it serves.
Located on a 125-acre site in the hills of East Oakland, Merritt College combines modern, spacious facilities with a spectacular view of the entire Bay Area. An integral part of a large, busy urban community, the location provides a sense of tranquility and peace.
Special Instructions to Applicants
1. Required documents will include:
* Current resume of experience, formal education/training and qualifications.
* Copies of supporting credentials, if applicable.
* Copies of transcripts from fully accredited college or university institutions.
(Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)
Information on transcripts must include degree awarded and confer date.Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.
Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S.degrees) by the application deadline date.
2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendations, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.
3. Travel expenses for the interview and selection process will be borne by the candidates.
4. During shelter in place, all interviews will be conducted by Zoom..
Appointment to the position is conditional upon the approval of the Chancellor.
CONDITIONS OF EMPLOYMENT
Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:
REQUIRED FOR ALL EMPLOYEES
Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.
As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.
Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:
1) A citizen or national of the United States;
2) An alien lawfully admitted for permanent residence in the United States; or
3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.
All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.
District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.
MAY BE REQUIRED
Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.
We are a collaborative community of colleges.
* Together, we provide educational leadership for the East Bay, delivering programs and services that sustainably enhance the region's human, economic, environmental, and social development.
* We empower our students to achieve their highest aspirations. We develop leaders who create opportunities and transform lives.
* Together with our partners, we provide our diverse students and communities with equitable access to the educational resources, experiences, and life-long opportunities to meet and exceed their goals.
The Peralta Community College District is an Equal Opportunity Employer.
The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age religion, marital status, sexual orientation, disability or genetic information, gender identity or expression, citizenship status, veterans status, status with regards to public assistance, or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.
In conformance with the Fair Employment and Housing Act and the Americans with Disabilities Act, requests for Reasonable Accommodations may be made to the Office of Human Resources by calling (510) 466-7283.
The Peralta Community College District reserves the right to close or not fill any advertised position.
Job Title Dean of Enrollment Services -Merritt Time Base 40 hrs/week 12 months/year Compensation Salary Range: $126,816 - $149,874/year - The maximum initial placement is Step 3 depending on experience. Benefits Information
The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. Benefit-eligible employees have access to coverage for themselves and eligible dependents:
* Medical coverage. Depending on choice of coverage, you may be required to make a contribition.
* Dental coverage. Depending on choice of coverage, you may be required to make a contribition.
* Life insurance of 150% of your income up to $100,000.
* Long-term disability coverage.
* Employee Assistance Program.
* 22 days/year vacation leave, 12 days/year sick leave, and 18 holidays/year
In addition to your contribution, Peralta pays 16.15%* of your salary to the State Teachers Retirement System (STRS). Effective January 1, 2013, the PEPRA (Public Employees' Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalSTRS. Specific information regarding the changes can be found at http://www.calstrs.com/post/frequently-asked-questions-ab-340-public-employees-pension-reform-act-2013. For further up to date information on CalSTRS retirement eligibility and PEPRA, please visit the website at www.calstrs.com. The CalSTRS member handbook is available at http://www.calstrs.com/calstrs-member-handbook. After 10 years of creditable service, medical benefits in retirement are extended until age 65.
Other voluntary benefits include:
* Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)
* Pre-tax commuting expenses (under IRS code 132)
* Tax-deferred plan participation in the 403(b) and 457 plans
* Credit union membership
* Prepaid legal plan participation
* Additional Life Insurance for yourself, spouse or children
* Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution.
Subject to change.
Position Type Management Department Student Services/EOPS/DSPS (642) Job Description Summary
Under direction of the Vice-President of Student Services, responsible for the coordination, integration and supervision of student admission, registration and records policies and services, with community and school outreach, financial aid, special programs (i.e. Veterans Services), and/or other key areas of student services. The Dean ensures that the various enrollment services units and other College departments collaboratively produce program outcomes that bring integrated and streamlined services to students and the community.
Duties & Responsibilities
Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.
* Plan, provide leadership for, organize and direct the establishment of an organizational culture based on strong team building and systematic collaboration among students and College services as community and school outreach, student admissions, admissions and records, financial aid, special programs and/or other key services as assigned.
* Collaborate with other College and District administrators in order to plan and implement policies, procedures, programs and activities that demonstrate quality consistent service to students.
* Collaborate with information technology staff and other staff to promote and expand the use of technology in the delivery of registration, financial aid, outreach, reporting and other services and programs.
* Serve as technical advisor to review and resolve matters of regulatory interpretation related to the enrollment services units.
* Direct and participate in researching, compiling data for, and preparing special and regular reports, including annual program plans, editing information for the catalog and schedule of classes, and regulatory audits most often associated with financial aid and student records.
* Review petitions seeking waivers, approvals, and determents.
* Plan and administer department and program budgets, including grant and other externally funded budgets; analyze and recommend changes to staffing levels as needed.
* Use a computer database and a variety of computer software to set up, access, track and report on student, departmental, financial, statistical, and other data.
Supervise the set-up and maintenance of student, faculty, budgetary, categorical funding and other online and manual records.
* Participate as a member of select division and college committees.
* Train, direct, supervise, and evaluate the work of all academic and classified staff in the department, including day, evening, weekend, and summer services.
* Provides leadership that instills a spirit of innovation and high standards of individual performance.
* Perform other duties as assigned.
1. Possession of a Master's Degree from an accredited college or university.
2. One year of formal training, internship or leadership experience reasonably related to the administrator's assignment.
3. Knowledge and proficiency in the operation and use of personal computers utilizing office productivity software applications (i.e., work processing, spreadsheet and database management software) including the Internet.
4. Applicant must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students.
* Knowledge of state and federal laws, such as Title 5 and Education Code, as well as policies, programs, regulations and services related to student recruitment, admissions, enrollment, retention, financial aid, matriculation, and records management.
* Skill in budget development, maintenance, and reporting related to general fund, grants, and other externally-funded resources.
* Four (4) years of comprehensive and increasingly responsible management experience in student service or a related field.
* Skill in oral and written communication, including public speaking and complex reports.
* Skill in training, directing, supervising and evaluating the work of others.
* Proficiency in the use of a variety of computer software and databases and technology related to student and other educational services.
* Commitment to Participatory Governance.
* Effective organizational, communication and public relations skills.
Occasional work performed alone. Constant work around and with other people.
Other Requirements PHYSICAL REQUIREMENTS
The position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. Also, the position requires grasping, repetitive hand movement and fine coordination in keeping records and preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work related documents and acute hearing is required when providing phone and personal service.
These requirements are governed by statutes covering reasonable accommodation for persons with qualified disabilities.
Ability to work and cooperate with faculty, students, managers, the public and employees at all levels in order to exchange ideas, information and opinions.
This position description has been prepared to assist in defining job responsibilities, physical demands, working conditions and skills as needed. It is not intended to serve as a complete list of job duties, responsibilities and/or essential functions.
Tools & Equipment Used Application Deadline Date Open Until Filled. First Review Date: November 10, 2020; In order to be considered for the first screening, application materials must be submitted no later than 11:59 pm PST on November 9, 2020. Open Date 10/09/2020
Posting Specific Questions
Required fields are indicated with an asterisk (*).
* * How did you find out about the position?
* Asian Week
* California Community College Chancellor's Office website
* Career Builder
* Chronicle of Higher Education website
* Chronicle of Higher Education newspaper
* Community College Jobs Website
* Community College Times
* Diverse Issues in Higher Education
* El Mundo
* Hispanic Outlook in Higher Education
* Job Fair, Conference or Workshop
* Local Newspaper (Oakland Tribune, SF Chronicle, ect)
* Oakland Post
* Peralta Jobs Website
* Walk-In (PCCD Office of Human Resources)
* Women in Higher Education
* Word of Mouth
* 24-Hour Job Line
* If you chose 'Other' as your answer for the above question, please provide details
(Open Ended Question)
* List of References
* Cover Letter
* Other Document
* Letter of Recommendation 1
* Letter of Recommendation 2
* Letter of Recommendation 3
* Curriculum Vitae
* Training/Certification Document