Accounts Payable Supervisor

Employment Type

: Full-Time


: Miscellaneous

Nova Group Inc., a Quanta Services company, is an industry leading general engineering construction company with 40 plus years of experience worldwide. Nova specializes in hydrant fueling, waterfront, electrical and utility military construction projects for the Department of Defense (NAVFAC, ACOE). Nova exceeds customer expectations through innovative construction, safety, quality and outstanding customer service.Headquartered in Napa, CA, with regional offices in Port Orchard, WA, Japan and project locations stretching across the US, as well as internationally, the opportunities are endless with Nova! Nova offers employees competitive health benefits, matching 401K contributions, career advancement opportunities, and endless training opportunities. Individuals who pride themselves on having a strong work ethic, commitment to their integrity, interest in giving back to local communities, and who are willing to relocate for career advancement opportunities should not hesitate to apply!Primary Function:Supervise the staff and operations associated with Nova's Accounts Payable department including the full cycle of accounts payable activities, month-end accruals, and GL reconciliations. Supervises 1099 and 1042 tax form processing, year-end procedures, invoice entry, and travel and expense reimbursement. Responsible for interpreting and explaining Nova's internal financial controls, policies and procedures, tax regulations, and related information. Supervises weekly check runs and ensures accurate month end expense reporting. Assists Controller to revise, develop, and implement accounts payable policies and procedures.Typical Duties:* Supervise Accounts Payable department staff, which includes, providing staff direction and support, assigning and monitoring work, counseling and training, performance management and evaluation. Set short and long-range goals and implements strategies to meet desired objectives, setting priorities, reviewing work in progress, and ensuring that work is completed within scheduled time frames.* Supervise and/or prepare and reconcile vendor or sub-contractor invoices, prepare client invoices, prepare back charge invoices, and the like. Prepare various period ending financial reports and various cost or statistical reports.* Supervise and/or prepare weekly check runs and wire payments. Ensuring proper coding to the GL and job cost accounts as well as appropriate Sales Tax calculations.* Resolve discrepancies on vendor or sub-contractor invoices by interfacing with other departments, vendors or sub-contractors.* Establish and maintain records of transactions where follow-up action is required and recommend action for closing.* Ensure that appropriate policies, procedures and controls are in place, consistently applied and are consistent with recommended internal control practices to process disbursements in compliance with laws and regulations and in a timely, accurate and efficient manner.* Ensure that all Federal and State mandated reporting requirements associated with these functions are addressed in a timely and accurate manner, including, but not limited, to 1099, Sales Tax returns and 1042 tax forms.* Ensure all general ledger transactions associated with these functions are processed accurately and timely, and that subsidiary ledgers and systems are in balance with the general ledger.* Perform additional assignments per supervisor's directions.Skills Knowledge, Qualifications & Experience:* 4-year business/accounting degree or equivalent combinations of training and experience.* Minimum 4 years of construction accounting experience, including at least one year in a supervisory capacity.* Advanced knowledge of standard accounting principles.* Excellent management and supervisory skills.* Excellent written and verbal communication skills.* Excellent organizational and time management skills.* Proficient in accounting software (Vista by Viewpoint preferred).* Proficient in Microsoft Office Suite or similar software.Physical Requirements:* Prolonged periods sitting at a desk and working on a computer.* Must be able to lift up to 15 pounds at times.

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