IT Procurement Specialist II

Employment Type

: Full-Time


: Miscellaneous

Position Summary:The Procurement Specialist II position ensures that the procure-to-pay process is managed effectively and efficiently by balancing the overall cost, quality, accuracy, timing, and risk of procurement and spend management. The position utilizes in-depth knowledge of industry finance and procurement practices as well as strong communications and organizational skills and excellent attention to detail. The Procurement Specialist II adheres to and maintains detailed processes related to products and services in order to collaboratively complete complex purchasing activities including, among other tasks, agreement review, price/product comparison, creation of purchase orders for procurement of goods and services, preparation of contracts for execution, creation of Commitment Authorization Forms, and timely processing and tracking of vendor invoices.Essential Job Functions:* Performs record keeping, provides administrative functions in support of procurement, including invoice processing, spend analysis in accordance with established budgets and guidelines, using computerized tracking systems, software, and/or web-based applications to input and manage invoice information. Processes financial spend analysis and accruals during month-end and support development of budgets during year-end.* Inspects invoices for accuracy of charges and/or fluctuations in costs, ensuring proper approval and timely payment in accordance with Company and department policies and guidelines, and maintaining invoices, purchase orders and related documents, both physically and electronically* Completes fundamental sourcing activities for the assigned business unit, including vendor research, contract, and pricing negotiation* Processes and tracks vendor quotes, purchase orders, Commitment Authorization Forms, Invoice Transmittal Forms, and vendor invoices.* Maintains an in-depth understanding of the types of products and services purchased by the assigned business unit in order to effectively communicate with suppliers, the Accounts Payable department, and internal invoice approvers among Company management* Supports strategic sourcing as directed by management, building collaborative working relationships with suppliers, meeting with vendors as directed to discuss contracts and purchase agreements, working with vendors to discuss order status and ensuring accuracy of orders, and understanding processes and expenses before forwarding problems/issues to senior staff and/or management* Resolution and/or escalation of billing disputes and/or material or service delivery issues* Other functions that may be assignedEducation:* Worker characteristics are normally acquired through the successful completion of a high school diploma or equivalent (G. E. D.) and may include specialized or vocational courses or equivalent combination of education and experience.Experience:* Minimum two (2) years of related experience in e-procurement systems, purchasing and processing invoices and three (3) years of administrative assistance experience

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