Manager, Facility Projects Division
Employment Type: Full-Time
DescriptionThe CountyFrom rolling hills to sweeping ocean views, Ventura County is located on California's 'Gold Coast,' approximately 50 miles northwest of Los Angeles and 30 miles southeast of Santa Barbara. The near perfect Mediterranean climate with an average annual temperature of 74.2 degrees and a wonderful quality of life are a few of the reasons many of the 802,983 residents call Ventura County 'home.' Ventura has a diverse economic base from tourism to high-tech enterprises in beautifully planned communities, making the region one of the safest in Southern California.The AgencyThe General Services Agency (GSA) is responsible for a broad spectrum of services to all the County departments and agencies including Fleet Services, Facilities, Procurement, Special Services, Security and Business Support. The Parks Department also is part of GSA and manages fifteen (15) different parks, three (3) regional golf courses, five (5) community centers and three (3) regional trails. It requires a very divergent workforce to accomplish the GSA mission of contributing to the quality of life in Ventura County by partnering with their customers to provide expertise and cost-effective service delivery, and foster the preservation of natural resources.The PositionUnder general direction of the Chief Deputy Director of GSA Facilities, the Manager, Facility Projects Division is responsible for preparing, monitoring and managing operations budgets and supervising a team of Facility Project Specialists performing project oversight of large, complex outsourced construction projects, and project and furniture staff. This is position will be responsible for full- scope direct supervision, including overall unit performance goals and employee performance reports.This position also provides contract administration and oversight of contractor performance for compliance with established scope of work including all necessary permits and drawings.The successful candidate will be a seasoned manager of staff and of the oversight of facility projects. They will have experience developing and contributing to strategic plans, and training for and/orparticipating inprocess improvement events using methodologies such as Lean Six Sigma.Educational IncentiveSome positions may be eligible for educational incentive. This incentive may be 2.5%, 3.5%, or 5% for eligible positions based on completion of an Associate's, Bachelor's, or Master's degree that is not required for the classification.Payroll TitleFacility Project ManagerFacility Project Manager is a Management position and is exempt from overtime. Incumbents in this classification are eligible for benefits at the MB3 level. More benefit information is available on the 'Benefits' tab.Examples Of DutiesDuties may include but are not limited to the following:* Manages staff including assigning work, setting priorities, overseeing work, and providing technical support; hires, trains, evaluates, counsels and imposes disciplinary actions for direct reports;* Develops and monitors the GSA Project Group's construction and furniture budget; approves invoices for payment;* Coordinates work schedules with customers to ensure customer satisfaction with minimal disruption to operations; resolve disputes and problems;* Supervises, coordinates and reviews work prepared by professional engineering consultants;* Responds verbally and in writing to inquiries from contractors, consultants, and various governmental agencies;* Collaborates with customers, consultants, contractors, and regulatory agencies to develop, review and approve plans and specifications for submittal to Building and Safety; assists contactors in obtaining building permits and any other permits from regulatory agencies;* Assists in the development, implementation, and achievement of goals and objectives in GSA's Strategic Plan and Lean Six Sigma portfolio;* Plans, organizes, coordinates and administers complex construction projects from schematic design through project completion; interprets specifications and drawings, determines feasibility, assesses environmental impact, ensures regulations are met, and closes out completed projects;* Utilizes Job Order Contracting (JOC) software, documentation and develops procedures;* Sets up, maintains and utilizes databases and other specialized computer systems; analyzes data; prepares or directs the preparation of correspondence, reports, and claims;* Obtains, evaluates and negotiates proposals from consultants, contractors and vendors; administers contracts; ensures contractor compliance with plans, specifications, and building code regulations; reviews and approves change orders;* Performs site inspections to resolve problems;* Coordinates for contactor background checks, access badges, and security escorts for contractors working at County facilities* May make presentations at Board of Supervisor meetings;* Performs other related duties as required.Typical QualificationsThese are entrance requirements to the examination process and assure neither continuance in the process nor placement on the eligible list.Education, Training and ExperienceConsiderable experience performing complex construction project management which has led to the acquisition of the required knowledge, skills and abilities.The required knowledge, skills and abilities may also be obtained by:* Completion of a Bachelor's degree in engineering or a related field and* Five (5) years of facilityconstruction project management experiencewith construction values of at least $150,000. Five (5) years to include at least two (2) years of direct supervisory experience including performance reviews and disciplinary actions.NECESSARY SPECIAL REQUIREMENTS* Possession of and the ability to maintain a California driver license* Proficiency using the following current office software and programs:* Project management software* Computerized Maintenance Management Software (CMMS)* Experience with VCFMS or a financial management system* Microsoft Word and ExcelExperience:* Managing facility construction projects including development, evaluation, selection, and implementation of staff and contracted resources to get the work done* Developing and maintaining productive, professional and collegial work relationships with divergent groups, such as employees, management, consultants, contractors and regulatory officials;* Preparing, monitoring and managing operational budgets;* Participating in process improvement initiatives;* Developing and/or contributing to strategic plans.DESIRED* Two (2) years of management experience including budgetary responsibility* Experience and/or training related to Lean Six Sigma* Five (5) years experience applyingFacility and Project Management PrinciplesKnowledge, Skills, and AbilitiesConsiderable knowledge of:* principles and practices of leadership, administration, supervision and training.* applicable state, federal and local laws and regulations;* principles and techniques of preparing, monitoring and managing operational budgets;* contract administration;Thorough to comprehensive knowledge of:* current principles of construction engineering and their application to engineering problems;* comprehensive knowledge of one of the engineering disciplines, mechanical, electrical, civil, structural, etc., or architectural;* modern methods, materials and equipment used in the construction of buildings, building remodels, sewer systems, air-conditioning systems, asphalt, concrete, fire/life/safety systems, climate control systems, security systems, and computer system application.Some knowledge of:* current office computer systems and software used to produce required reports, track projects and manage staff, including Microsoft Word and Excel and some project management software;* strategic plans;* process improvement methodologies, such as Lean Six Sigma.Ability to:* make engineering studies and recommend solution;* prepare complex reports, write technical reports;* make recommendations for the planning of work;* manage and coordinate work of outside consultants and contractors;* inspect plans and methods of construction;* estimate cost of construction projects;* use good engineering judgment in development, evaluation, selection, and implementation of both agency and contract resources to get the work done;* apply engineering knowledge to the planning, design, constructing, and operating of buildings and building systems;* mange projects, including designing, planning, monitoring and approving work;* prepare and monitor construction budgets;* prepare, manage and monitor operational budgets;* communicate clearly and concisely, in writing and orally including making presentations;* practice effective customer service;* manage a large workload while remaining flexible in response to changing priorities and deadlines;* resolve conflicts and problems in a creative and positive way;* develop and maintain productive, professional and collegial relationships with employees, management consultants, contractors and regulatory officials;* read and understand construction drawings and specifications.Supplemental InformationWork is performed primarily in an office environment and may include travel to and from construction sites, which may involve working near equipment or machinery or rough or uneven surfaces, and exposure to dust, noise, chemicals, gas, fumes or heights. May occasionally be exposed to inclement weather or other conditions requiring moderate to heavy physical activity or the use of personal protective equipment. Also may be required to work after hours or on weekends to accommodate construction schedule or customer. Recruitment ProcessFINAL FILING DATEThis is a continuous recruitment and may close at any time; therefore, apply as soon as possible if you are interested in it. Your application must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on the closing date.A first review of applications is anticipated to occur on or around 11/13/2020. If interested, apply as soon as possible to be included in that review.Subsequent reviews may be conducted to establisha viable pool ofcandidates.To apply on-line, please refer to our web site at www.ventura.org/jobs. If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.Note to Applicants: Sufficient information must be provided under the Education/Work Experience portion of the application and supplemental questionnaire to thoroughly and accurately demonstrate your qualifications to determine eligibility.A resume may be attached to supplement your responses in the above-referenced sections; however, it may not be submitted in lieu of the application.NOTE: If presently permanently employed in another 'merit' or 'civil service' public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a 'merit' or 'civil service' style examination, then appointment by 'Lateral Transfer' may be possible. If interested, please clickhere for additional information.SUPPLEMENTAL QUESTIONNAIRE - qualifyingAll applicants are required to complete and submit the questionnaire for this examination at the time of filing. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications for the position. Failure to complete and submit the questionnairemay result in removal of the application from further consideration.APPLICATION SCREENING - qualifyingAll applications will be reviewed to determine whether the stated requirements are met. Applicants meeting the stated requirements will be invited to continue to the next step in the examination process.TRAINING & EXPERIENCE EVALUATIONA Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E, applications are either scored or rank ordered according to criteria that most closely meet the business needs of the department. Candidates are typically scored/ranked in relation to one another; consequently, when the pool of candidates is exceptionally strong, many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process.NOTE: The selection process will likely consist of an Oral Exam, which may be preceded or replaced with the score from a Training and Experience Evaluation (T&E), contingent upon the size and quality of the candidate pool. In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence.ORAL EXAMINATION - 100%A job-related oral examination may be conducted to evaluate and compare participating candidates' knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Candidates must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.Because this is a continuous recruitment the dates of the oral exam will depend on when a sufficient number of qualified applications are received. A verification notice will be sent confirming the test schedule and location details when confirmed. More than one round of exams maybe held if needed to create a viable pool of candidates.Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year. The eligible list established from this recruitment may be used to fill present and future Regular (including Temporary and Fixed-term), Intermittent and Extra Help vacancies for this position only. There is currently one (1) Regular vacancy in the General Services Agency.BACKGROUND INVESTIGATIONA thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information, and driving record may be required for this position.For further information about this recruitment, please contact Karen Gill by e-mail at email@example.com or by telephone at (805) 654-3611.