Procurement Services Officer - Purchasing and Fleet

Employment Type

: Full-Time

Industry

: Miscellaneous



ABOUT THE POSITION The County of Riverside's Purchasing & Fleet Departmenthas an opportunity for a Procurement Services Officer position in Riverside. This position will manage a team of procurement professionals who perform various complex solicitations and contract management functions for goods, commodities, and services as well as construction related contracts. The incumbent will communicate and act as a liaison between vendors, procurement staff and department users to develop compromises and resolve contractual problems or complaints; organize, direct, and lead negotiating teams in evaluating and negotiating contracts. The incumbent will administer automated systems including the electronic procurement system and prioritize needs; coordinate the development of simple to highly specialized technical information systems in order to facilitate future growth and development. Additionally, the incumbent will execute compliance related audits, review protest submissions, process public information requests, perform complex procurements, review complex contracts for goods, professional services, or public works. Candidates must possess a bachelor's degree with major coursework in purchasing, business administration, economics or a related field; 4 years' experience performing highly complex procurements (preferably for a government entity), and intricate contract negotiations. Candidates must also possess experience supervising subordinate staff engaged in the execution of multifaceted procurements for goods and services and contract negotiations. Competitive candidates will be those with extensive experience performing highly complex procurements including the review of protest submissions and contract compliance audits and ability to administer automated systems including the electronic procurement system (eps). Candidates with managerial experience in a government procurement setting, and possession of industry related certificates are highly desired. Meet the Team! Purchasing and Fleet Department EXAMPLES OF ESSENTIAL DUTIES * Plan, organize, and coordinate a variety of operational procurement and purchasing activities in the department; assist in developing purchasing policies and procedures. * Perform complex procurements; review complex contracts for goods, professional services or public works. * Oversees contract management functions for goods, commodities, and services as well as construction related contracts. * Perform audits of other County department procurements to ensure compliance with local, state, and federal policies, regulations, and procedures; enforce County, state, and federal laws and regulations and recommend corrective actions in cases of non-compliance; review complex contracts for goods, professional services or public works. * Prepare Board Letters and related supplemental paperwork in support of contracts for the Board of Supervisors; prepare analytical reports, correspondence, and memoranda. * Investigate and research information in response to vendor complaints/allegations/protests including discrimination or other concerns; perform on-site inspections of contractor's projects. * Interview, hire, train, and evaluate the performance of subordinate staff; represent the department on grievances and disciplinary matters; develop and present training sessions to staff or other organizations on purchasing related procedures, policies, and compliance. * Research and develop recommendations for policy and operational changes; participate in the implementation of revised operational and administrative policies. * Communicate and act as a liaison between vendors and department users to develop compromises and resolve contractual problems or complaints; organize, direct and lead negotiating teams in evaluating and negotiating contracts. * Represent the department on various professional committees and conferences; work with all divisions within the department, as well as other County departments or agencies. * Manage the development of forms and procedures for recordkeeping and prepare management reports. * Administer automated systems including the electronic procurement system and prioritize needs; coordinate the development of simple to highly specialized technical information systems in order to facilitate future growth and development. MINIMUM QUALIFICATIONS OPTION I Experience: One year performing duties equivalent to the County of Riverside Senior Procurement Contract Specialist. This includes handling difficult and complex multi-year contracts, purchasing high dollar goods and services, monitoring complex contract procedures, handling complex contract negotiations, or procurement management. OPTION II Experience: Four years of evaluating and developing contracts, purchasing goods and services, handling complex contract negotiations, budget analysis, contract monitoring, or procurement management. One of the required years of experience must have been in a supervisory capacity. ALL OPTIONS Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, finance, business, public administration, or a closely related field to the assignment. Knowledge of: Principles, methods, and practices of purchasing or material management and of government purchasing; county purchasing policies and practices; methods and resources used in researching and analyzing commodities services; competitive bid practices; methods used in evaluating vendor capability and performance; a variety of computerized information systems and their applications; federal, state, and local laws, regulations and policies relating to public records or governmental agency recordation processes; principles of public agency employer/employee relations. Ability to: Work independently; manage; read and interpret rules and regulations; collect, organize, and evaluate product or service information; identify alternative solutions, and project consequences of decisions and recommendations; compose clear and concise reports, recommendations, technical procedures, and correspondence; audit programs for adherence to policies and procedures; analyze and evaluate operational programs, projects, and procedures; plan, organize, coordinate, and supervise procedures, changes, and improvements in projects and studies; coordinate project activities with management, elected officials and representatives of other governmental agencies and County departments or agencies; analyze, interpret, and explain detailed information (e.g., state statutes, local ordinances, contracts, permits, and public record procedures) to subordinate staff, large committees of officials and the public; establish and maintain effective working relationships with staff, governmental organizations, civic groups, and the general public; write concise and accurate Requests for Proposals/Quotes, reports, and correspondence. License/Certificate: Possession of a valid California Driver's License is required. Degree Verification: Prior to the closing date, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE). SUPPLEMENTAL INFORMATION Veterans' Preference The County of Riverside has aVeteran's Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. What's Next?: This recruitment is open to all applicants. Applicants who are current employees of the Purchasing and Fleet Services Department may be considered before other applicants depending on the volume of applications received. Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. No late applications will be permitted. Based on the number of applications received, this posting may close without notice. Qualified applicants may be considered for future vacancies throughout the County.

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